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Event Services


  • Participate in all strategic event planning meetings.

  • Event site selection and negotiation of contracts.

  • Create budget and production schedules for the events.

  • Support the creation of event marketing efforts.

  • If needed, manage registration process including communications to registrants.

  • If needed, be the liaison with speakers providing travel information and collecting speaking requirements.

  • If exhibit space is included with the event, work with exhibitors and the facility regarding the show layout and exhibition requirements.

  • Work with the client in the design, creation and implementation of event signage.

  • Maintain ongoing financial reports as required by the client.

  • Support the creation of event evaluation forms.

  • Work with the event location in the designing of all meals and banquets.

  • In collaboration with the client, plan all on and off-campus social events.

  • Work with all event vendors, including (not limited to) audio/visual, decorating/design, catering, rental and print, always maintaining a positive and productive relationship.


  • Pre-event meeting with relevant facility staff, going over every detail of the upcoming event.

  • Overseeing the setup of all event space daily, including room layouts, meals, a/v requirements, insuring all is according to plan and managing any last-minute changes.

  • Managing any volunteers and staff needed for the event.

  • Wrap-up meeting with the facility at the close of the event.


  • Reconciliation of event expenses and collaborating with the client in the processing of all payments due.

  • If exhibit space is included in the event, work with the client in evaluating the exhibitor experience.

  • Participate in post-event evaluation meeting with the client.

CADA Annual Convention Golf Event at the Broadmoor in Colorado Springs
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